Main use cases of electronic signatures in the Real Estate sector
Our different digital signature mechanisms cover any scenario and adapt perfectly to the needs of your Real Estate agency and your clients: whether it is a handwritten signature on a tablet (BIO
), remotely with a smartphone (REMOTE
), by means of a qualified personal certificate (CENTRALISED
) or reliable communications by email (E-Delivery)
The most common uses of signing documents that you will be able to carry out as a real estate agency are signing contracts, reservations, down payments, purchase and sales, renting, leasings and reservations. This large amount of documents can be divided into 3 main sections: rentals, sales and purchases, and internal documents.
Within the rentals section, the main use is focused on contract renewals and end of tenancy agreement notices. Digital signatures also speed up the process for documents such as transfers of power of attorney, the registrations, cancellations and changes of contract ownership for water supply, electricity, telephone, internet connection, natural gas, etc. The number of these documents is usually considered when dealing with a large number of dwellings, each with their respective contracts for each type of supply. In this section, we also include the signing of home insurance for tenants, authorisation to request tenant references, notification of non-payments, and payment authorisations. Having an electronic signature service is a real advantage that allows you to optimise the archiving and searching of documents and makes document management a more secure process.
The second-largest number of documents that are signed in real estate agencies are purchase and sale documents where we find sales orders, contracts for the publication of advertisements in real estate portals, property visit reports, property inventories, home insurance, acceptance of a counter-offer, terms and conditions, agreements with third parties, acceptance of offers and counter-offers. Managing this list of information involves attaching a considerable amount of documentation to each property. But if we sign all these documents digitally, apart from saving paper, we obtain greater ease of access for consultation and more guarantees in terms of security.
Apart from signing documents related to sales and rentals, real estate agencies work with a multitude of internal documents of all kinds, such as financial, commercial, human resources, legal, etc.